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Happy Monday to all of you!
One of the most common issues I see in small businesses is not a lack of sales or even slow-paying customers. It is cash that comes in but does not get posted on time. Checks sit on desks. ACH deposits hit the bank but never get applied. Credit card payments clear but are not matched to invoices. The result is a receivables report that lies to you.
When cash posting falls behind, everything downstream breaks. Collections chase the wrong customers. Aging reports look worse than reality. Leadership thinks cash is tight when it is not, or worse, thinks customers owe money they already paid.
Here is why posting cash late creates real damage and how to fix it.
Your AR aging becomes inaccurate
If payments are not applied promptly, invoices appear past due when they are not. This leads to unnecessary follow-ups and damages customer relationships. Accuracy starts with timely posting.Collections efforts get misdirected
Teams waste time calling customers who already paid. Meanwhile, truly delinquent accounts get less attention. Late posting hides the real risk.Cash visibility disappears
If deposits are not matched to invoices, you cannot trust your receivables balance. Forecasting becomes guesswork. Leadership loses confidence in the numbers.
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Customer trust erodes
Nothing frustrates a customer more than being asked to pay twice. Even one mistake makes your company look disorganized. Posting cash quickly protects credibility.Month-end close becomes painful
Backlogged cash posting turns close into cleanup mode. Fixing weeks of activity under pressure leads to mistakes. Small daily discipline prevents big month-end chaos.
If your team struggles to keep cash posting current, reply to this message. I can help you streamline the process so your AR tells the truth and your cash flow stays clear heading into the new year. I’ll give 25% off all 2026 services to the first 3 that lock in AR work with me!
Sponsoring the Cash Flow Chronicles today is LEVANTA!
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